How To Actually Get Things Done

We’re crazy for productivity right?

Many of us are carting around our to do lists in our phones, in notebooks, in our brains.

The satisfying tick of an item off our to do list gives us the rush we were looking for, but sometimes the list seems to outweigh the time and energy we have right?

Not necessarily true.

Often the time we spend thinking about our to do list or procrastinating on it, could actually be spent getting things done.

So what’s the best way to satisfy that time management urge and avoid the guilt of not getting through what we were planning to get done?

Put it in your calendar

Whether it be at the start of each week or longer term for a larger project, list out each task that needs doing, then pull your calendar out and actually schedule each one.

Writing a big long to do list at work for example, then getting to Friday afternoon realising you haven’t done 75% of it, is a sure sign you need to actually book things in.

Estimating how long each task will take is also super useful and helps spark our competitive side.

Only have 1 hour to write that report? Chances are you’ll get it done within the hour in a race against the clock.

Accept you probably won’t want to do it

Understanding this has pretty much changed my life.

Whether it’s the gym, cleaning or doing a large task at work - I have the best of intentions and when I get to the scheduled time, I think ‘hmm, nah…’.

Once I accepted I was often going to feel like that, I was able to just notice it and make a decision to press on anyway.

It’s a little cliched, but who has ever worked out, looked at their clean house or finally solved a major work problem and regretted it? I didn’t think so.

Accept that your mind is going to try and talk you out of getting things done, and keep going anyway.

Congratulate yourself

Something I’m quite hopeless at is actually pausing to celebrate when it’s called for.

I’m usually on to the next project or idea, when as I wrote here, if we don’t stop to acknowledge milestones, they’ll easily be forgotten.

Make a concerted effort to congratulate yourself in some way after a long week, a big work project ending or a home renovating job coming to an end.

This will make it all worth it and help you reflect back on the effort you’ve made.

Will you put your to do list in your calendar this week? Let me know how you go!

Why Your Future Plans Won't Make You Happy

Obviously I’m all for setting intentions (not goals!) for myself around here but I’ve come to some realisations over the years, and I’m sure some of you have been through scenarios like this too.

Have you saved up for a new car (or any new possession), dreaming what it will be like to finally have it, then a week or maybe a month after getting it (and trying to keep it sparkling clean!) it becomes no big deal?

Did you plan your milestone birthday / wedding / other occasion, working on every detail and planning the perfect outfit, only to come crashing down to earth the day or days after when the anti climax of the event being over kicked in?

It’s all a little depressing yes, but all comes back to the false theory of “I’ll be happy when…” I hate to break it to you readers but this is all an illusion.

If it wasn’t, wouldn’t you be happy now, since I’m sure you’ve had those thoughts before, reached your goals, and thought I’ll be happy when I’m done with ‘X’?

So what can you do to be happy right now?

Practice gratitude

An obvious one, but a goodie. One of my guided meditations from Stop, Breathe & Think is all about gratitude and I love choosing this one in the morning.

It asks you to think about all the people who have supported you in your life, all the people you don’t see who make the world tick as it does for you (think roads, food in your grocery store, etc) and to think about the freedoms you have in your life that so many others don’t.

I love thinking like this and not taking seemingly obvious things for granted. Look around readers, there’s a lot to be grateful for right now.

Go after feelings, not just goals

I’m sure many of you have heard of Danielle LaPorte’s Desire Map. I haven’t done it fully myself but do support the idea of picking core desired feelings and aiming for those instead of focusing solely on goals.

Not to the level of Danielle’s work, but I have picked my top three desired feelings for each day in the past and came up with ‘excited’, ‘energised’ and ‘satisfied’.

If I keep that in mind when deciding what to do each day (or even approaching things I don’t get to decide on with those feelings), I notice a huge difference. You can try Brooke Castillo’s worksheet on this here.

Realise this is all there is

A little morbid but I guess we all know we’re not necessarily promised any future other than today. That’s a struggle to comprehend but is incredibly grounding too.

One of the exercises I did in Self Coaching Scholars was to write out my ideal day.

What really surprised me was that, despite often trying to improve, I’m really not that far from the days I want to have.

Although it can sometimes seem boring or repetitive, on my ideal day, I would still do yoga, meditate, write to you guys, do some coaching and exercise.

I could pass them off as ‘have to’ tasks in my life, but after completing the exercise I realised I really want to do all of them.

How can you find happiness now, instead of waiting for it in the future?

 

April Recap and May Intentions

Ah April, such a nice month for me. In Australia we have a number of public holidays in April, which meant two four-day weekends and plenty of down time, as intended!

For those of you new to the blog - welcome!

Each month I set intentions (not goals - thanks for the word, Jess Lively!) and then recap how I went.

It keeps me accountable (thanks readers!) and upholds the goal of this blog - that perfection isn’t possible, but little improvements are.

To take a trip down memory lane, head here to read previous months’ recaps and intentions.

Now let’s review April and see what’s ahead for May.

April Recap

Smash time management

As I mentioned, time management was the topic for Brooke Castillo’s Self Coaching Scholars in April and the theme of her podcast too, if you’d like to get some of her amazing content at no cost.

I did pretty well with this goal in April - I made sure I prioritised the day to day things that make me happy (exercise, meditation, spending time with family and friends) but also made time for my big goal - relaunching my website today!

I wrote out all the tasks I needed to get the website completed, estimated how long each would take, calendarised them and it worked!

If you’ve got something huge on your to do list or something you’ve been putting it off - try the same method and let me know how you go.

Embrace down time after a busy 6 months

Long weekends = mission accomplished.

Easter saw me indulging in a rare weekend of lazy brunches and lots of Netflix, while the following long weekend saw me go off the grid to the country with (gasp) no internet or phone reception. So good!

I of course realised how much I depend on my phone (and found myself searching for it out of habit a number of times on the trip, even though there was nothing I could do with it once I found it).

I also discovered that there wasn’t that much waiting for me when I got back to civilisation and my phone - no urgent messages, no hugely important social media updates that I’d missed ... which leads me to my May intentions.

May Intentions

Have tech free time on the weekends

After my long weekend offline, I’m keen to try this every weekend… but not all weekend of course - that’s way too scary!

I’m going to experiment with taking either a day, or two mornings or afternoons off my phone each weekend.

Recognising the insidious addiction many of us have to our phones doesn’t particularly stress me out, but I think it’s good to be aware and, in particular, try living in my life, rather than in my phone or the lives of others.

Which leads me to thinking about what I’m going to do with that time…

Start weekend hikes

Those who know me well know that I love to walk as much as possible. It clears my head, allows for great, relaxed conversation when I have company and is obviously pretty good for me too.

I’ve always walked the trail behind my house but have also many times over the years bookmarked links to great walks or hikes around Melbourne.

Each weekend, when time allows, I want to spend at least half a day doing a walk in a new area - and if I’m alone, I’m allowing myself to listen to podcasts on my phone, but no scrolling through social media!

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What’s your plan for May? Do you have success with tech free time? Let me know below!