Do You Love Looking At Your Calendar? If Not, Try This

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It’s Sunday evening and you take a look at your calendar for the week ahead.

You’ve either booked in something every night and feel exhausted already, or you hear crickets chirping from your planner, with nothing to look forward to but work, work and more work.

Over the past few years, I’ve managed to get my diary into a state I’m really happy with.

The structure changes from time to time, depending how busy I am at the office, what season it is, or how I’m feeling health-wise, but I’ve collated my top tips to help you look at your planner and feel excited for each week ahead.

Set weekly parameters

First, you need to set some ground rules. They can be flexible and a trial for now.

Why not try a month with an initial calendar framework, and set a date in your diary to review how it’s going after that month has passed?

After a super busy start to 2017, I was feeling spent and tired by the end of each week, so started trialling the following parameters:

  • A maximum of 2 weeknights out per week  
  • Booking at least 2-3 exercise sessions a week - usually 2 in the evenings and 1 on the weekend
  • One free weekend day or evening to recharge

I put the exercise blocks in my calendar but they could be moved flexibly depending on the week. Also, when friends asked for dates for a catch up, I was able to quickly see if I already had two nights booked out in any given week.

Be mindful of your weekends

I have seen this often with my coaching clients (and myself!) - we get to the weekend and jam pack our calendars and to do lists in an attempt to play catch up or pack some fun in after a long work week.

Before I started managing my calendar more wisely, I would wake up on a Saturday, go to see my trainer, do my groceries and errands, meet a friend for lunch, head for a wine in the afternoon, then move on to dinner and a night out with friends...

Sounds like a fun day right?

It usually was, but it also left me feeling exhausted come Sunday morning.

I started to pluck out the activities I loved doing and put in some that weren’t in my routine yet.

Firstly, I loved catching up with friends on a Saturday, but three catch ups in one day was just too much. I preferred the evening catch up so would usually suggest that to friends where possible.

Although I liked my Saturday morning routine, I really loved (and still love) a slow morning on the weekend. I make sure to block Sundays for this - I get up, make coffee, read my book, then take a long walk along the river.

Considering six mornings a week I’m working to a timeframe and pretty tight schedule, this type of morning is so appreciated. I love the quiet and slow pace of this practice.

How are your weekends looking at the moment?

What activities do you want to keep and what is missing from your weekends?

My four tips on creating a new routine can help you too.

Look at your calendar and ask yourself this tough question

Now that you’ve set some parameters and addressed your weekend planning, it’s time to look at each booked activity and ask yourself the most important question - ‘Am I happy this is in my calendar?’

If it’s a workout, it’s easy to roll your eyes at that question, but if the answer is a firm ‘no’, can you try a new class or take a friend for a walk with you so you actually look forward to your appointment?

If it’s a catch up with friends and the answer is no, you have permission to cancel.

Whether it’s because that week you don’t feel like going out with certain people or it’s a bigger issue to address, the key is to love looking at your calendar, not respond with ‘meh’.

If you could replace a ‘meh’ catch up or activity with something that makes you say ‘yes’ to the question of ‘Am I happy this is in my calendar?’, what would that activity be?

I’d love to hear how these tips help you improve your calendar and, even better, I’d love to see what your calendar looks like once you’re happy with it! Please shoot me a message here and share.

Three Steps to Overhaul Your Calendar Today

When you open up your calendar, whether it be at the start of the week or each morning, let me ask you - do you feel excited for the days ahead or do you feel a heavy sense of dread as you scan your appointments?

I know I’ve felt a mix of these emotions over the years. In general I was looking forward to the week, but sometimes there were appointments that brought a creeping sense of apathy or, in some cases, misery.

So how do we ensure we’re filling our limited, busy days with activities that energise and excite us?

Here are my three tips:

Accept you are in control

This is a major step to a calendar (and, let’s be honest, a life) that you love.

Accepting that we are in control of all of our choices can be challenging for some people.

You may not be loving your job but please remember you did choose to accept that job and you do choose to show up every day for it. You may be dreading the family dinner on Sunday night, but you accepted the invitation and no, you don’t ‘have to go’.

So when you survey your current calendar, bear in mind that you have created this life and you have chosen each and every appointment you see before you.

Wipe the slate clean

You may not have to get 100% literal here, but when you look at your calendar for the week ahead, imagine there were no appointments in there. Zero.

Just 168 hours that stretched ahead of you.

Each white space represents a chance for you to add activities of your choosing, within reason of career or family commitments (which again, remember, you've chosen).

Want to get up and write before work? Want to go on an hour walk at lunch? Want to book in to see your best friend every single Saturday afternoon? You can! Which leads me to...

Listen to your intuition

When adding activities in or choosing to scribble them out or delete them with one click, try doing a gut check over the next month.

Picture each activity in your mind and think, ‘Do I really want to do this?’... ‘Is this the best use of my time?’ … ‘Does it make me happy?’

This may not be black and white - for example, going to the dentist may not fill you with excitement, but maybe the thought of clean teeth and ticking it off your list for the year does. Maybe you want to prioritise spending time with your partner or good friends over house cleaning and errands this month.

And the overarching message?

Please don’t feel guilty for choosing what you want - no one else is doing to do that for you and we only get so many blocks of 168 hours in this lifetime.

I hope this helps you stuff it with moments that fill you with anticipation in the lead up and happiness in the aftermath.